Checklist template

Equipment maintenance for fitness centers

A ready-to-use checklist with 118 items in 6 sections, covering Cardio, Strength, Free weights, Out-of-order handling, Cleaning, Records. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 118 Items
  • 101 Yes / No checks
  • 6 Scored ratings
  • 131 Points

Use this template How audits work

1. Cardio 23 items

  1. Treadmills tested during the visit Number
  2. The running belt is centered on the deck of each treadmill tested Yes / No 1 pt
  3. The deck under the belt of a treadmill sampled feels smooth, with no worn-through patch Yes / No 1 pt
  4. No belt slipped or hesitated underfoot at 3 mph (5 km/h) Yes / No 1 pt
  5. The stop button brought the belt to a halt on each treadmill tested Yes / No 1 pt
  6. No treadmill tested shows a lubrication or service alert on its console Yes / No 1 pt
  7. The incline ran through its full range on each treadmill tested Yes / No 1 pt
  8. Console buttons respond at the first press on the machines tested Yes / No 1 pt
  9. Console screens have no dead segments or cracks Yes / No 1 pt
  10. Hand grip heart rate sensors gave a reading on the machines tested Yes / No 1 pt
  11. Elliptical pedals and arms move without knocking or squeaking Yes / No 1 pt
  12. Upright and recumbent bike seats adjust and lock in position Yes / No 1 pt
  13. Bike pedal straps are intact on both pedals Yes / No 1 pt
  14. Stair climber steps are intact with no cracked treads Yes / No 1 pt
  15. Stair climber handrails are tight Yes / No 1 pt
  16. Rower chains or straps retract smoothly Yes / No 1 pt
  17. Rower seats roll along the rail without catching Yes / No 1 pt
  18. No cardio machine rocks on its leveling feet Yes / No 1 pt
  19. Power cords are undamaged along their whole length Yes / No 1 pt
  20. Cardio machines plug into wall or floor outlets, not into extension cords Yes / No 1 pt
  21. Self-powered machines keep the console lit during a pause in pedaling Yes / No 1 pt
  22. Cardio machines found with a defect Number
  23. Condition of cardio equipment Rating
    • All tested machines fully working 5 pts
    • Minor defects, machines usable 3 pts
    • Defects affecting safety or use 1 pt

2. Strength 21 items

  1. Selectorized and plate-loaded machines inspected Number
  2. Cables show no fraying, kinks or cracked coating along their length Yes / No 1 pt
  3. Cable tension lets the selector pin slide into the top plate without lifting the stack Yes / No 1 pt
  4. Pulley bearings and pivot bushings are lubricated or replaced on the maintenance schedule Yes / No 1 pt
  5. Weight stacks travel on their guide rods without sticking Yes / No 1 pt
  6. Guide rods are free of rust Yes / No 1 pt
  7. Guide rods carry a light film of the lubricant specified by the manufacturer Yes / No 1 pt
  8. Bumpers under the weight stacks are in place, so plates do not strike metal Yes / No 1 pt
  9. Gas-assisted seats rise by themselves when the lever is released Yes / No 1 pt
  10. Machine upholstery has no tears or exposed foam Yes / No 1 pt
  11. No hand grip is worn through to the metal Yes / No 1 pt
  12. Leveling feet and rubber foot pads are present on every machine inspected Yes / No 1 pt
  13. Frame bolts checked with a wrench on 3 machines were tight Yes / No 1 pt
  14. Weight stack number labels can be read Yes / No 1 pt
  15. Position numbers on seat and range-of-motion adjusters can be read Yes / No 1 pt
  16. Pivot points of plate-loaded machines move without side play Yes / No 1 pt
  17. The Smith machine bar slides the full length of its rails without sticking Yes / No 1 pt
  18. Rails and rollers of the leg press and hack squat are clean and lubricated Yes / No 1 pt
  19. No frame shows a cracked weld Yes / No 1 pt
  20. Strength machines found with a defect Number
  21. Condition of strength machines Rating
    • No defects found 5 pts
    • Wear noted, no safety defect 3 pts
    • Safety defect found 1 pt

3. Free weights 21 items

  1. Heads are tight on the handles of 10 pairs of dumbbells sampled Yes / No 1 pt
  2. Rubber or urethane on dumbbell heads is not split or peeling Yes / No 1 pt
  3. Dumbbells missing from the rack Number
  4. Olympic bars roll straight on the rack with no visible bend Yes / No 1 pt
  5. Bar sleeves spin freely Yes / No 1 pt
  6. Bar knurling is free of rust Yes / No 1 pt
  7. Spring collars keep their tension on the bar Yes / No 1 pt
  8. No plate is cracked or chipped Yes / No 1 pt
  9. Steel inserts of bumper plates are tight in the rubber Yes / No 1 pt
  10. Bench upholstery has no tears Yes / No 1 pt
  11. Adjustable benches lock in each back position Yes / No 1 pt
  12. J-hooks of squat racks have their protective liners Yes / No 1 pt
  13. Spotter arms and safety straps show no bends or fraying Yes / No 1 pt
  14. Pull-up bars are tight on the rack Yes / No 1 pt
  15. Weight markings can be read on every dumbbell and plate sampled Yes / No 1 pt
  16. Lifting platforms are flat with no lifted rubber or splintered wood Yes / No 1 pt
  17. Kettlebell handles are free of burrs and cracks Yes / No 1 pt
  18. Medicine balls and slam balls hold their shape with no split seams Yes / No 1 pt
  19. Bar sleeves have their end caps and retaining rings Yes / No 1 pt
  20. Rope and handle attachments have intact grips and no frayed rope ends Yes / No 1 pt
  21. Condition of free weights and accessories Rating
    • No defects found 5 pts
    • Cosmetic wear only 3 pts
    • Damaged items in use 1 pt

4. Out-of-order handling 18 items

  1. Machines out of order at the time of the visit Number
  2. Days out of service of the machine that has been down the longest Number
  3. Open equipment work orders Number
  4. Every defective machine found today already carried an out-of-order sign Yes / No 1 pt
  5. Each sign states the date the fault was reported Yes / No 1 pt
  6. Each sign states the expected return to service Yes / No 1 pt
  7. Each open work order names the technician or vendor it is assigned to Yes / No 1 pt
  8. Replacements have been ordered for small equipment taken out of use Yes / No 1 pt
  9. Each out-of-order machine has a matching open work order Yes / No 1 pt
  10. Work orders were opened within 24 hours of the fault report Yes / No 1 pt
  11. The order date of parts on order is recorded on the work order Yes / No 1 pt
  12. Machines down longer than the limit set by company policy have been escalated to the regional or facilities manager Yes / No 1 pt
  13. Faults on machines under warranty are reported to the manufacturer or its service agent Yes / No 1 pt
  14. The front desk has today's list of machines out of order Yes / No 1 pt
  15. The service vendor attended the last 3 call-outs within the response time of the contract Yes / No 1 pt
  16. Closed work orders state the part replaced and the date of the repair Yes / No 1 pt
  17. Spare safety keys, selector pins and pedal straps are in stock on site Yes / No 1 pt
  18. Speed of repairs Rating
    • Most faults fixed within days 5 pts
    • Some machines down for weeks 3 pts
    • Machines down for months with no follow-up 1 pt

5. Cleaning 15 items

  1. The floor under a treadmill pulled out or inspected by flashlight is free of dust build-up Yes / No 1 pt
  2. Treadmill motor compartments are vacuumed at the interval stated by the manufacturer Yes / No 1 pt
  3. Consoles are cleaned with a product approved by the manufacturer Yes / No 1 pt
  4. Cleaner is applied to the cloth, not sprayed on consoles Yes / No 1 pt
  5. Member wipes on the floor are a type approved by the equipment manufacturer Yes / No 1 pt
  6. The upholstery cleaner is mixed at the dilution on its label Yes / No 1 pt
  7. No pad shows dry or cracked vinyl from harsh cleaner Yes / No 1 pt
  8. Guide rods are wiped clean before they are lubricated Yes / No 1 pt
  9. Frames show no rust spots around grips and seat posts Yes / No 1 pt
  10. Indoor cycle frames and adjustment posts are free of sweat corrosion Yes / No 1 pt
  11. Chalk is brushed out of bar knurling on the weekly schedule Yes / No 1 pt
  12. Dumbbell handles are cleaned on the daily checklist Yes / No 1 pt
  13. Cooling fan grilles of cardio machines are free of dust Yes / No 1 pt
  14. The nightly equipment cleaning checklist is signed for last night Yes / No 1 pt
  15. Cleanliness of the equipment itself Rating
    • Clean including under and behind 5 pts
    • Clean on touch surfaces only 3 pts
    • Built-up dust, sweat or rust 1 pt

6. Records 20 items

  1. An asset list gives the serial number of every machine Yes / No 1 pt
  2. The asset list gives the installation date of every machine Yes / No 1 pt
  3. A preventive maintenance schedule lists daily, weekly, monthly and quarterly tasks by machine type Yes / No 1 pt
  4. Daily checks are initialed for each of the last 7 days Yes / No 1 pt
  5. Weekly tasks are signed for each of the last 4 weeks Yes / No 1 pt
  6. Monthly tasks are signed for last month Yes / No 1 pt
  7. Treadmill belt and deck service is recorded with its date for each treadmill Yes / No 1 pt
  8. Usage readings (hours or distance) of cardio machines are recorded monthly Yes / No 1 pt
  9. Cable replacements are recorded by machine with their date Yes / No 1 pt
  10. Date of the last preventive maintenance visit by the service vendor Date
  11. Service vendor reports for the last 12 months are on file Yes / No 1 pt
  12. Repair history can be pulled up by machine Yes / No 1 pt
  13. Warranty end dates are recorded on the asset list Yes / No 1 pt
  14. Manufacturer service manuals can be accessed on site, on paper or online Yes / No 1 pt
  15. The employee carrying out maintenance has a training record on file Yes / No 1 pt
  16. Machines with 3 or more failures in 90 days have been flagged to the regional or facilities manager Yes / No 1 pt
  17. Corrective actions from the previous maintenance inspection are closed Yes / No 1 pt
  18. Name of the person responsible for equipment maintenance Short text
  19. Overall rating of equipment maintenance Rating
    • Standards met in every section 5 pts
    • Lapses in one or two sections 3 pts
    • Lapses in most sections 1 pt
  20. Corrective actions required Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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