Checklist template

High-value tool and copper theft prevention

A ready-to-use checklist with 120 items in 6 sections, covering Locked cases, Tagging, Wire and copper, Exit checks, Camera coverage, Audits. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 120 Items
  • 102 Yes / No checks
  • 6 Scored ratings
  • 132 Points

Use this template How audits work

1. Locked cases 19 items

  1. Items on the company high-theft list (cordless combo kits, battery packs, laser levels, multimeters, circuit breakers) are in a locked case, cage or behind a counter Yes / No 1 pt
  2. Every locked case and cage was found locked on arrival Yes / No 1 pt
  3. Number of cases or cages found unlocked Number
  4. Case keys are signed out by name at the start of the shift Yes / No 1 pt
  5. Case keys are signed back in at the end of the shift Yes / No 1 pt
  6. The number of case keys on hand matches the key log Yes / No 1 pt
  7. No key was found in a lock or hanging near a case Yes / No 1 pt
  8. Locks were changed after the last reported loss of a case key Yes / No 1 pt
  9. The employee who opens a case carries the item to the register for the customer Yes / No 1 pt
  10. Items taken from a case are never left unattended on a counter or cart Yes / No 1 pt
  11. Case doors, glass, hinges and locks show no pry marks or damage Yes / No 1 pt
  12. Each case holds no more units of an item than the limit set by company policy Yes / No 1 pt
  13. Back stock of case items is kept in the locked high-value room or cage, not in top stock Yes / No 1 pt
  14. The list of employees allowed into the high-value room is posted at its door Yes / No 1 pt
  15. Each removal from the high-value room is written in its log with item, quantity and initials Yes / No 1 pt
  16. Locking peg hooks for blades, bits and breakers release one package at a time Yes / No 1 pt
  17. Where cases are fitted with a door alert, it sounds at the service desk when a case door is opened Yes / No 1 pt
  18. Product stacked in front of or on top of cases does not hide them from the aisle Yes / No 1 pt
  19. Locked case discipline Rating
    • Cases locked, keys controlled and logged 5 pts
    • Cases locked, key control loose 3 pts
    • Cases unlocked or keys unaccounted for 1 pt

2. Tagging 20 items

  1. Twenty boxed power tool kits above the tagging value checked on open shelves all carry a hard tag or alarm wrap Yes / No 1 pt
  2. Number of untagged items found in the sample of 20 Number
  3. Alarm wraps are tight on the box Yes / No 1 pt
  4. Alarm wraps sampled are armed, shown by their indicator light Yes / No 1 pt
  5. Source-tagged items still carry the manufacturer's security label Yes / No 1 pt
  6. Security labels on hand tool sets are placed inside the packaging where company policy directs Yes / No 1 pt
  7. High-value tools are tagged in receiving before they reach the sales floor Yes / No 1 pt
  8. Detachers are fixed to registers or kept in a locked drawer Yes / No 1 pt
  9. The count of detachers and wrap keys matches the store's inventory list Yes / No 1 pt
  10. The alarm pedestals at each customer exit were tested today, shown by the test log Yes / No 1 pt
  11. A live tag carried through each exit during the visit set off the alarm, including the pro and garden exits Yes / No 1 pt
  12. An employee responded to the alarm test within the time set by company policy Yes / No 1 pt
  13. Alarm activations are logged with the time and the cause Yes / No 1 pt
  14. The supply of tags and wraps on hand covers the next tool delivery Yes / No 1 pt
  15. Serial numbers of tools above the value set by company policy are captured at the sale where the system supports it Yes / No 1 pt
  16. Empty packages and cut wraps found in the store are logged with the aisle and the date Yes / No 1 pt
  17. Number of empty tool packages found in the last 30 days Number
  18. Aisles where empty packages keep turning up were reviewed for added protection Yes / No 1 pt
  19. Signs explain that register-activated tools will not work unless they are purchased Yes / No 1 pt
  20. Tagging compliance Rating
    • All sampled items protected and alarms working 5 pts
    • A few untagged items 3 pts
    • Many untagged items or an exit alarm not working 1 pt

3. Wire and copper 23 items

  1. Reels of building wire on the cutting rack are in view of the department desk or a camera Yes / No 1 pt
  2. Full spools and coils of copper wire above the length set by company policy are caged or cabled Yes / No 1 pt
  3. Only employees cut wire from the reels Yes / No 1 pt
  4. Each wire cut is written on a cut ticket with the item number, the length and the employee's initials Yes / No 1 pt
  5. The cut ticket is attached to the wire before the customer leaves the department Yes / No 1 pt
  6. Cut tickets of one sampled day agree with the wire sales of that day Yes / No 1 pt
  7. Remaining length on wire reels is measured or weighed each week Yes / No 1 pt
  8. Date of the last wire reel count Date
  9. Number of reels with a variance beyond tolerance at the last count Number
  10. Reel variances beyond tolerance were investigated and explained in writing Yes / No 1 pt
  11. Copper pipe lengths and coils of soft copper tubing are racked within camera view Yes / No 1 pt
  12. Copper pipe on the rack is counted at the frequency set by company policy, shown by count sheets Yes / No 1 pt
  13. Cashiers open boxes and bags of copper fittings to confirm the contents and count Yes / No 1 pt
  14. Wire remnants and copper offcuts go into a locked scrap bin Yes / No 1 pt
  15. Scrap copper is sold to the recycler only by a manager Yes / No 1 pt
  16. Each scrap copper sale has its recycler receipt filed at the store Yes / No 1 pt
  17. Copper and wire deliveries are moved from receiving to their rack or the lock-up on the day they arrive Yes / No 1 pt
  18. No copper or wire is stored in unlocked trailers or outdoor areas Yes / No 1 pt
  19. Copper sales above the quantity set by company policy are approved by a manager Yes / No 1 pt
  20. Returns of wire and copper without a receipt follow the no-receipt policy, with manager approval Yes / No 1 pt
  21. HVAC line sets and brass valves on the high-theft list are in protected locations Yes / No 1 pt
  22. Cashiers check the gauge printed on the wire jacket against the cut ticket Yes / No 1 pt
  23. Control of wire and copper Rating
    • Cuts ticketed, reels counted and stock secured 5 pts
    • Tickets used but counts irregular 3 pts
    • No tickets or no counts 1 pt

4. Exit checks 20 items

  1. An assigned employee checks receipts at the pro exit during opening hours Yes / No 1 pt
  2. Customers who left the pro exit without a receipt check during a 15-minute observation Number
  3. The receipt checker counts high-value items on flat carts against the receipt Yes / No 1 pt
  4. The checker marks each receipt checked Yes / No 1 pt
  5. Cashiers open tool boxes, totes, trash cans and buckets being purchased Yes / No 1 pt
  6. Cashiers look through conduit, pipe and rolled goods for items hidden inside Yes / No 1 pt
  7. Cashiers check the lower tray of each cart and under lumber and sheet goods Yes / No 1 pt
  8. Tools above the value set by company policy cannot be bought at self-checkout without attendant approval Yes / No 1 pt
  9. The garden center gate is closed whenever its register is unattended Yes / No 1 pt
  10. Emergency exit alarms near the tool and electrical aisles sounded when tested Yes / No 1 pt
  11. Each emergency exit alarm in the last 30 days has a log entry and a video review Yes / No 1 pt
  12. The receiving door is closed and locked when no delivery is in progress Yes / No 1 pt
  13. Employee tool purchases are rung by a manager, with the receipt attached to the package Yes / No 1 pt
  14. Online pickup orders of high-value tools are released only against identification or the order confirmation Yes / No 1 pt
  15. Returned items brought into the store are stickered at the entrance Yes / No 1 pt
  16. Returns of high-value tools without a receipt require identification and go through the refund tracking system Yes / No 1 pt
  17. The serial number of a returned tool is compared with the receipt where one is recorded Yes / No 1 pt
  18. Employees asked know they must not chase or physically stop a suspect Yes / No 1 pt
  19. Employees asked could describe the customer-service approach to use when they see a tool being concealed Yes / No 1 pt
  20. Exit controls Rating
    • Checks made at every exit and register 5 pts
    • Checks made at some exits or times 3 pts
    • Little or no checking 1 pt

5. Camera coverage 17 items

  1. A camera covers each locked tool case at an angle showing faces and hands Yes / No 1 pt
  2. A camera covers the wire cutting station Yes / No 1 pt
  3. A camera covers the copper pipe rack Yes / No 1 pt
  4. A face-level camera covers each exit, including the pro and garden exits Yes / No 1 pt
  5. The public view monitor at the entrance of the tool aisle is working Yes / No 1 pt
  6. Every camera is recording, checked at the recorder during the visit Yes / No 1 pt
  7. Number of cameras not working Number
  8. Video retention meets the number of days set by company policy Yes / No 1 pt
  9. The recorder clock is within one minute of the register clock Yes / No 1 pt
  10. Top stock, signs and banners do not block camera views of the tool aisles Yes / No 1 pt
  11. The manager on duty can retrieve and export video Yes / No 1 pt
  12. The recorder is in a locked room or cabinet Yes / No 1 pt
  13. Parking lot cameras cover the pro loading area closely enough to read license plates Yes / No 1 pt
  14. Each camera outage has a repair ticket with its date Yes / No 1 pt
  15. Video surveillance notices are posted at the entrances as local regulation requires Yes / No 1 pt
  16. Video was saved for each theft reported in the last 30 days Yes / No 1 pt
  17. Camera coverage of theft-prone products Rating
    • Full coverage, all recording 5 pts
    • Gaps in coverage or one camera down 3 pts
    • Key areas uncovered or several cameras down 1 pt

6. Audits 21 items

  1. Items on the high-theft list are cycle counted each week, shown by count records Yes / No 1 pt
  2. The ten highest-value items in the locked cases are counted daily Yes / No 1 pt
  3. Counts are made by someone other than the employee who orders the product Yes / No 1 pt
  4. Count variances are investigated and explained in writing Yes / No 1 pt
  5. Theft incidents are entered in the company system within 24 hours Yes / No 1 pt
  6. Theft incidents recorded in the last 30 days Number
  7. Shrink of the tool department at the last inventory (%) Number
  8. Shrink results for tools and electrical were shared with the department's employees Yes / No 1 pt
  9. The action plan from the last inventory is in writing, with completed steps marked Yes / No 1 pt
  10. Alerts about known offenders or organized theft groups are shared at the shift huddle Yes / No 1 pt
  11. A police report is filed for losses above the value set by company policy Yes / No 1 pt
  12. The negative on-hand report for tools and electrical is reviewed weekly Yes / No 1 pt
  13. High-value tool shipments are counted piece by piece against the invoice at receiving Yes / No 1 pt
  14. Defective and vendor-return tools are held in a locked area with their return authorization Yes / No 1 pt
  15. The weekly refund report for tools is reviewed for no-receipt and repeat-customer patterns Yes / No 1 pt
  16. Voids and price overrides on tools are reviewed weekly by a manager Yes / No 1 pt
  17. New employees in tools, electrical and plumbing have a loss prevention training record Yes / No 1 pt
  18. Date of the last loss prevention audit of the store Date
  19. Name of the manager responsible for loss prevention Short text
  20. Overall control of high-value tools and copper Rating
    • Excellent 5 pts
    • Good 4 pts
    • Fair 3 pts
    • Poor 1 pt
  21. Comments and corrective actions Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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