Checklist template

Product destruction and waste handling for cannabis stores

A ready-to-use checklist with 104 items in 6 sections, covering Segregation, Documentation, Witnessing, Method, Storage, Reporting. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 104 Items
  • 89 Yes / No checks
  • 6 Scored ratings
  • 119 Points

Use this template How audits work

1. Segregation 18 items

  1. Product to be destroyed is taken off the sales floor on the day it is identified Yes / No 1 pt
  2. Cannabis waste is placed in a container marked "Cannabis waste - not for sale" Yes / No 1 pt
  3. Expired, damaged, returned and recalled product are bagged separately by reason Yes / No 1 pt
  4. Each waste bag is marked with its reason and the date it was filled Yes / No 1 pt
  5. Product returned by a customer goes to cannabis waste, never back to saleable stock Yes / No 1 pt
  6. Each item keeps its package tag or batch label until it is destroyed Yes / No 1 pt
  7. Pulled product is moved to a waste or quarantine location in the tracking system on the day it is pulled Yes / No 1 pt
  8. Recalled product is held apart from other waste until the supplier or the regulator gives instructions Yes / No 1 pt
  9. Vape cartridges and vape pens are kept apart from plant material and edibles Yes / No 1 pt
  10. Batteries removed from vape pens go to a battery recycling container Yes / No 1 pt
  11. Empty packaging is kept apart from product waste Yes / No 1 pt
  12. Product that the supplier will credit is identified before anything is destroyed Yes / No 1 pt
  13. Sniff jar and display samples are added to cannabis waste at the end of their display life Yes / No 1 pt
  14. No pulled product is given to employees or taken home Yes / No 1 pt
  15. A check of the regular trash and recycling bins during the visit found no cannabis product Yes / No 1 pt
  16. The employee asked can name the products that must go to cannabis waste Yes / No 1 pt
  17. Units awaiting destruction at the time of the visit Number
  18. Segregation of waste product Rating
    • Separated by reason and fully tagged 5 pts
    • Tagged but reasons mixed 3 pts
    • Untagged waste or waste mixed with saleable stock 1 pt

2. Documentation 19 items

  1. The destruction log has one entry per package tag or batch Yes / No 1 pt
  2. Each entry gives the product name Yes / No 1 pt
  3. Each entry gives the quantity in units or the weight Yes / No 1 pt
  4. Each entry gives a reason taken from the company's standard list Yes / No 1 pt
  5. Waste is weighed on a scale with a current certification sticker Yes / No 1 pt
  6. Entries are written before the product is destroyed Yes / No 1 pt
  7. The log shows the date and time of each destruction Yes / No 1 pt
  8. The log shows the method used Yes / No 1 pt
  9. The log shows the name of the employee who carried out the destruction Yes / No 1 pt
  10. Corrections in the log are struck through and initialed, with no erasures Yes / No 1 pt
  11. The manager approves the list of product before it is destroyed Yes / No 1 pt
  12. Photos of the product taken before destruction are attached, where company policy requires them Yes / No 1 pt
  13. The record of a customer return includes the receipt number and the reason for the return Yes / No 1 pt
  14. The supplier's credit request is filed before defective product is destroyed Yes / No 1 pt
  15. The destruction of recalled product refers to the recall notice Yes / No 1 pt
  16. The destruction log is kept inside the limited-access area Yes / No 1 pt
  17. Destruction events in the last 90 days Number
  18. Date of the last destruction Date
  19. Completeness of the last 5 entries in the destruction log Rating
    • All fields complete 5 pts
    • One or two fields missing 3 pts
    • Entries missing or written after the fact 1 pt

3. Witnessing 17 items

  1. Each destruction is carried out by two employees Yes / No 1 pt
  2. The witness is a manager or an employee designated in writing Yes / No 1 pt
  3. The witness is not the employee who pulled the product from sale Yes / No 1 pt
  4. The witness checks tag numbers and quantities against the log before destruction starts Yes / No 1 pt
  5. Both employees sign the log at the time of destruction Yes / No 1 pt
  6. The witness stays until the product is rendered unusable or locked in the hauler's container Yes / No 1 pt
  7. Neither employee is left alone with the product between the count and the destruction Yes / No 1 pt
  8. Destruction takes place in view of a camera Yes / No 1 pt
  9. Footage of the last destruction was retrieved during the visit Yes / No 1 pt
  10. Destruction takes place in the limited-access area Yes / No 1 pt
  11. No customer or visitor is present during destruction Yes / No 1 pt
  12. Destruction is carried out on the schedule set by company policy Yes / No 1 pt
  13. Any advance notice or waiting period required by local regulation is observed before destruction Yes / No 1 pt
  14. The identification of the waste hauler's driver is checked at pick-up, where a licensed hauler is used Yes / No 1 pt
  15. Each designated witness has a signed training record for the destruction procedure Yes / No 1 pt
  16. Employees designated as witnesses Number
  17. Witnessing of the last destruction, from the log and the footage Rating
    • Two people present throughout and both signed 5 pts
    • Two signatures but footage shows one person for part of the time 3 pts
    • One person only or no footage 1 pt

4. Method 17 items

  1. The destruction method in use is one allowed by local regulation Yes / No 1 pt
  2. Product is rendered unusable and unrecognizable before it leaves the premises Yes / No 1 pt
  3. Product is removed from its packaging before it is rendered Yes / No 1 pt
  4. Flower, pre-rolls and edibles are ground and mixed with non-cannabis waste in the proportion required by local regulation Yes / No 1 pt
  5. The mixing material named in the procedure (soil, cat litter, coffee grounds or food waste) is on hand Yes / No 1 pt
  6. Vape cartridges are sent to the waste stream named in company policy, not crushed by hand Yes / No 1 pt
  7. Beverages, oils and tinctures are absorbed into the mix instead of being poured down a drain Yes / No 1 pt
  8. Employees wear gloves while grinding and mixing Yes / No 1 pt
  9. The grinder and buckets used for destruction are stored inside the limited-access area Yes / No 1 pt
  10. Package tags of destroyed product are defaced or retained as required by local regulation Yes / No 1 pt
  11. Rendered waste goes to the compost or landfill stream allowed by local regulation Yes / No 1 pt
  12. No product is burned or flushed on the premises Yes / No 1 pt
  13. A current contract with the licensed waste hauler is on file, where one is used Yes / No 1 pt
  14. The hauler leaves a manifest or certificate of destruction at each pick-up Yes / No 1 pt
  15. Product sent back to a supplier for destruction travels on a manifest created in the tracking system Yes / No 1 pt
  16. The employee asked can describe the destruction method step by step Yes / No 1 pt
  17. Destruction method as observed or described Rating
    • Follows the written procedure and leaves product unrecognizable 5 pts
    • Follows the procedure but mixing is incomplete 3 pts
    • Product discarded whole or in its packaging 1 pt

5. Storage 16 items

  1. Waste awaiting destruction is kept in a locked container Yes / No 1 pt
  2. The waste container is in the vault or the limited-access area Yes / No 1 pt
  3. The waste container is in view of a camera Yes / No 1 pt
  4. The key to the waste container is held by the manager only Yes / No 1 pt
  5. Each opening of the waste container is recorded with the date and initials Yes / No 1 pt
  6. Waste is not held longer than the period set by company policy Yes / No 1 pt
  7. Days the oldest item has been awaiting destruction Number
  8. The lid of the waste container closes fully Yes / No 1 pt
  9. Edibles and beverages awaiting destruction are in sealed bags to contain odor and leaks Yes / No 1 pt
  10. The box of recalled product is closed with dated tamper-evident tape Yes / No 1 pt
  11. Waste is not stored on the same shelf as incoming deliveries or prepared customer orders Yes / No 1 pt
  12. The contents of the waste container matched the log for 5 items checked during the visit Yes / No 1 pt
  13. Rendered waste is held in a locked bin until collection Yes / No 1 pt
  14. The outdoor dumpster is locked Yes / No 1 pt
  15. The dumpster shows no sign of forced opening or scavenging Yes / No 1 pt
  16. Security of waste storage Rating
    • Locked, on camera and matching the log 5 pts
    • Locked but contents do not fully match the log 3 pts
    • Unlocked or outside the limited-access area 1 pt

6. Reporting 17 items

  1. Each destruction is recorded in the tracking system within the time required by local regulation Yes / No 1 pt
  2. The reason entered in the tracking system matches the reason in the destruction log Yes / No 1 pt
  3. Weights entered in the tracking system equal the weights in the log for the last 3 destructions Yes / No 1 pt
  4. Waste reports required by the regulator were submitted on time Yes / No 1 pt
  5. Monthly waste totals are sent to the head office Yes / No 1 pt
  6. Units destroyed in the last 30 days Number
  7. Cost value of product destroyed in the last 30 days (dollars) Number
  8. The manager reviews waste by reason every month Yes / No 1 pt
  9. Suppliers with repeated defective product are reported to the purchasing department Yes / No 1 pt
  10. Waste found missing from the container is reported to the head office the same day Yes / No 1 pt
  11. Completion of a recall is confirmed in writing to the supplier or the regulator Yes / No 1 pt
  12. Destruction logs are kept for the retention period required by local regulation Yes / No 1 pt
  13. Certificates of destruction from the hauler are filed by date Yes / No 1 pt
  14. Findings on waste handling from the last regulator inspection have been corrected Yes / No 1 pt
  15. Name of the manager responsible for destruction Short text
  16. Overall control of product destruction and waste Rating
    • Every item logged, witnessed and rendered unusable 5 pts
    • Records incomplete, all waste accounted for 3 pts
    • Waste missing, unwitnessed or discarded whole 1 pt
  17. Corrective actions required Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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