Checklist template

Tutoring Center

A ready-to-use checklist with 80 items in 8 sections, covering Lobby & Parent Experience, Learning Environment, Safety & Safeguarding, Curriculum & Materials, Instructional Quality, Data Privacy and more. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 8 Sections
  • 80 Items
  • 72 Yes / No checks
  • 965 Points

Use this template How audits work

1. Lobby & Parent Experience 10 items

  1. Was the parent/student greeted by name within 15 seconds? Yes / No 10 pts
  2. Is the Success Board (student achievements) current? Yes / No 10 pts
  3. Is the lobby furniture clean and free of tears or dust? Yes / No 10 pts
  4. Are Safety/Sign-In procedures followed for every student? Yes / No 25 pts
  5. Is the Curriculum/Pricing collateral neatly displayed? Yes / No 5 pts
  6. Is the lobby music or noise level conducive to professional talk? Yes / No 5 pts
  7. Are all storefront lights and center signage operational? Yes / No 10 pts
  8. Is the Wait Area stocked with current educational info? Yes / No 5 pts
  9. Are staff wearing branded attire or professional business casual? Yes / No 10 pts
  10. Name of the Center Director on duty: Short text

2. Learning Environment 10 items

  1. Are student tables/desks wiped and free of pencil marks? Yes / No 15 pts
  2. Is the room temperature between 68°F–72°F (20°C–22°C)? Yes / No 10 pts
  3. Are chairs tucked in and at the correct ergonomic height? Yes / No 10 pts
  4. Is the lighting bright (no burnt-out or flickering bulbs)? Yes / No 15 pts
  5. Are Learning Aids (Posters/Charts) straight and current? Yes / No 5 pts
  6. Is the Whiteboard/Smartboard clean and ghost-free? Yes / No 10 pts
  7. Is the floor vacuumed and free of paper scraps/staples? Yes / No 10 pts
  8. Are Quiet Zones respected by staff and students? Yes / No 15 pts
  9. Are clock times synchronized across all rooms? Yes / No 5 pts
  10. Current Learning Center Temp (°F or °C): Number

3. Safety & Safeguarding 10 items

  1. Are all Background Checks for staff current on file? Yes / No 25 pts
  2. Is there a clear line of sight into every tutoring room? Yes / No 25 pts
  3. Is the Emergency Contact list for students accessible? Yes / No 20 pts
  4. Are fire extinguishers charged, tagged, and unobstructed? Yes / No 20 pts
  5. Is the First Aid kit fully stocked and accessible? Yes / No 15 pts
  6. Are Wet Floor signs available and used? Yes / No 15 pts
  7. Is the Pick-Up authorization verified for every student? Yes / No 25 pts
  8. Are electrical outlets equipped with safety covers? Yes / No 10 pts
  9. Are all Cleaning Chemicals stored in a locked cabinet? Yes / No 15 pts
  10. Date of last fire drill performed: Short text

4. Curriculum & Materials 10 items

  1. Are student Folders/Files organized and labeled? Yes / No 15 pts
  2. Is the Resource Library organized by grade/subject? Yes / No 10 pts
  3. Are Tablets/Laptops clean and screens smudge-free? Yes / No 10 pts
  4. Is the Printer/Copier functional and paper stocked? Yes / No 10 pts
  5. Are Manipulatives (blocks/clocks) sanitized weekly? Yes / No 15 pts
  6. Is there an adequate supply of Back-Stock worksheets? Yes / No 10 pts
  7. Are Student Incentives (Stickers/Prizes) stocked? Yes / No 5 pts
  8. Are Lesson Plans prepared 24 hours in advance? Yes / No 20 pts
  9. Is the Homework for the next session assigned/logged? Yes / No 15 pts
  10. Detail any missing curriculum materials: Comments

5. Instructional Quality 10 items

  1. Did the tutor check for Prior Knowledge before start? Yes / No 15 pts
  2. Is the tutor-to-student ratio within brand limits? Yes / No 20 pts
  3. Does the tutor provide Positive Reinforcement twice? Yes / No 10 pts
  4. Is the tutor moving between students (if 1-to-many)? Yes / No 15 pts
  5. Are tutors using approved Branded teaching methods? Yes / No 20 pts
  6. Did the tutor summarize the session for the student? Yes / No 10 pts
  7. Is Cell Phone use prohibited during instruction? Yes / No 25 pts
  8. Was the student's progress logged in the CRM/Binder? Yes / No 20 pts
  9. Did the tutor stay for the full duration of the session? Yes / No 10 pts
  10. Tutor name being audited: Short text

6. Data Privacy 10 items

  1. Are student records stored in a locked/secure file? Yes / No 25 pts
  2. Do computers have Auto-Lock after 5 mins of inactivity? Yes / No 15 pts
  3. Is sensitive Diagnostic Info hidden from general view? Yes / No 20 pts
  4. Are passwords for the center software unique to each? Yes / No 15 pts
  5. Are Shred Bins used for discarded student work? Yes / No 20 pts
  6. Is the WiFi for guests separate from the center network? Yes / No 15 pts
  7. Are phone calls regarding progress made in the office? Yes / No 10 pts
  8. Is the center Closing procedure (Data Logout) followed? Yes / No 15 pts
  9. Are staff Privacy Agreements signed and on file? Yes / No 20 pts
  10. Detail any potential data leaks observed: Comments

7. Restrooms & Breakroom 10 items

  1. Are restrooms cleaned and signed off every 2 hours? Yes / No 15 pts
  2. Are soap, paper towels, and toilet paper fully stocked? Yes / No 15 pts
  3. Is the restroom floor dry and free of debris? Yes / No 10 pts
  4. Are mirrors streak-free and the sink polished? Yes / No 5 pts
  5. Is the toilet flushing correctly with no leaks? Yes / No 10 pts
  6. Is the Step-Stool for younger children available/clean? Yes / No 10 pts
  7. Is the staff breakroom tidy and free of expired food? Yes / No 5 pts
  8. Are staff personal items kept in designated lockers? Yes / No 5 pts
  9. Is the Employee Rights poster visible? Yes / No 5 pts
  10. Time of last restroom walkthrough: Short text

8. Facility & BOH 10 items

  1. Are all fire extinguishers charged and tagged? Yes / No 20 pts
  2. Is the HVAC system set to 70°F (21°C) +/- 2 degrees? Yes / No 10 pts
  3. Are all electrical panels unobstructed? Yes / No 15 pts
  4. Is the Supplies Closet organized and labeled? Yes / No 5 pts
  5. Is the dumpster area secure and lids closed? Yes / No 10 pts
  6. Is the exterior storefront glass clean? Yes / No 10 pts
  7. Are exit signs illuminated and functional? Yes / No 20 pts
  8. Is the Post-Session recovery performed (vacuum/tidy)? Yes / No 15 pts
  9. Is the Visitor Log current and signed? Yes / No 15 pts
  10. Final audit summary: Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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