Checklist template

Barbershop operations

A ready-to-use checklist with 114 items in 6 sections, covering Reception, Chair setup, Service standards, Tool sanitation, Retail, Closing. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 114 Items
  • 99 Yes / No checks
  • 6 Scored ratings
  • 129 Points

Use this template How audits work

1. Reception 20 items

  1. The shop opened at the posted time Yes / No 1 pt
  2. The barber pole or open sign was lit at opening Yes / No 1 pt
  3. A customer walking in was acknowledged within 30 seconds, even by a barber who was cutting Yes / No 1 pt
  4. Walk-ins are entered on the check-in kiosk or waiting list in order of arrival Yes / No 1 pt
  5. Online check-ins take their place in the same queue under the company rule Yes / No 1 pt
  6. Each walk-in was quoted an estimated wait Yes / No 1 pt
  7. Each customer was asked for a preferred barber Yes / No 1 pt
  8. The price list can be read from the waiting area Yes / No 1 pt
  9. The price list shows haircut, fade, beard trim, hot towel shave and children's cut separately Yes / No 1 pt
  10. The shop license is displayed as required by local regulation Yes / No 1 pt
  11. Each barber on shift has a current license displayed as required by local regulation Yes / No 1 pt
  12. First-time customers are entered in the customer system before they are seated Yes / No 1 pt
  13. The phone was answered within three rings during the visit Yes / No 1 pt
  14. Waiting chairs have intact upholstery Yes / No 1 pt
  15. The waiting area floor is free of hair clippings Yes / No 1 pt
  16. Music and television are set to the volume and channels in the company standard Yes / No 1 pt
  17. Customers waiting at the time of the visit Number
  18. Barbers cutting at the time of the visit Number
  19. Longest wait quoted during the visit (minutes) Number
  20. Reception and queue handling Rating
    • Orderly, with waits quoted 5 pts
    • Queue kept but waits not quoted 3 pts
    • No visible order of service 1 pt

2. Chair setup 20 items

  1. The chair seat, armrests and headrest were wiped with disinfectant before the next customer sat down Yes / No 1 pt
  2. Clippings around the chair were swept up before the next customer sat down Yes / No 1 pt
  3. A fresh neck strip or clean towel was placed between the cape and the customer's neck Yes / No 1 pt
  4. Cape snaps or closures fasten securely Yes / No 1 pt
  5. The hydraulic pump of each chair raises and holds Yes / No 1 pt
  6. The recline and footrest of each chair lock in position Yes / No 1 pt
  7. Chair upholstery has no rips or exposed foam Yes / No 1 pt
  8. Station mirrors are free of spray marks and smears Yes / No 1 pt
  9. Station counters hold only the tools in use, with no food or open drinks Yes / No 1 pt
  10. Each station has a full set of clipper guards Yes / No 1 pt
  11. Clipper blades were oiled at the start of the shift Yes / No 1 pt
  12. Clipper and trimmer cords have no fraying or tape repairs Yes / No 1 pt
  13. Cordless clippers are charged at the start of the shift Yes / No 1 pt
  14. Spray bottles at the station are labeled with their contents Yes / No 1 pt
  15. Each station holds enough neck strips and clean towels for the shift Yes / No 1 pt
  16. Clipper and trimmer cords hang from station hooks, with none lying across the floor Yes / No 1 pt
  17. The hot towel cabinet is on and stocked at stations offering shaves Yes / No 1 pt
  18. New single-use razor blades are stocked at stations offering shaves Yes / No 1 pt
  19. A hand mirror is available at each station Yes / No 1 pt
  20. Readiness of chairs and stations Rating
    • Every station ready 5 pts
    • One station short of supplies or unclean 3 pts
    • Several stations not ready 1 pt

3. Service standards 21 items

  1. The barber asked for the length or guard number wanted on the sides and back Yes / No 1 pt
  2. The barber asked which neckline the customer wants (tapered, squared or rounded) Yes / No 1 pt
  3. The barber asked how much to take off the top Yes / No 1 pt
  4. The barber checked the notes from the last cut for a returning customer Yes / No 1 pt
  5. The barber repeated the cut back to the customer before starting Yes / No 1 pt
  6. Finished fades showed no visible lines between guard lengths Yes / No 1 pt
  7. The neckline was finished with a trimmer or razor Yes / No 1 pt
  8. Sideburns were even when checked from the front Yes / No 1 pt
  9. The area around the ears was cleaned up on both sides Yes / No 1 pt
  10. The customer was shown the back with a hand mirror before the cape came off Yes / No 1 pt
  11. Loose hair was removed from the neck and face before the customer stood up Yes / No 1 pt
  12. For a beard trim, the barber agreed the cheek line and the neckline before cutting Yes / No 1 pt
  13. For a hot towel shave, a new blade was loaded in front of the customer Yes / No 1 pt
  14. For a hot towel shave, a hot towel was applied before lathering Yes / No 1 pt
  15. A nick was treated with a single-use styptic applicator, not a shared styptic pencil Yes / No 1 pt
  16. The barber did not use a personal phone during the service Yes / No 1 pt
  17. The barber named the styling product used to finish the cut Yes / No 1 pt
  18. A booster seat was used for a small child Yes / No 1 pt
  19. Guard numbers and cut notes were saved to the customer's record after the service Yes / No 1 pt
  20. Duration of a standard haircut observed (minutes) Number
  21. Quality of finished cuts observed Rating
    • Clean blends and even lines 5 pts
    • Minor unevenness 3 pts
    • Visible lines or uneven finish 1 pt

4. Tool sanitation 19 items

  1. Each barber has a second set of combs and clipper guards, so one set soaks while the other is in use Yes / No 1 pt
  2. Combs and clipper guards go into the disinfectant jar after each customer Yes / No 1 pt
  3. Each station has its own disinfectant jar, blade spray and cleaning brush, with none shared between stations Yes / No 1 pt
  4. The disinfectant jar at each station is marked with the date its solution was last changed Yes / No 1 pt
  5. The between-customer cleaning steps for clippers, shears and combs are posted at each station Yes / No 1 pt
  6. Tools were cleaned before the next customer sat down, not while the customer waited in the chair Yes / No 1 pt
  7. The changeover between customers, tool cleaning included, took no longer than the company timing guide allows Yes / No 1 pt
  8. The blade spray can at each station sprays when tried Yes / No 1 pt
  9. Clipper oil is kept at each station Yes / No 1 pt
  10. Clipper blades that pull hair or are chipped have been taken out of use Yes / No 1 pt
  11. Shears and clippers sent for sharpening or repair are recorded with the date sent Yes / No 1 pt
  12. Barbers' personal clippers and shears go through the same cleaning routine as shop tools Yes / No 1 pt
  13. Combs with broken teeth have been thrown away Yes / No 1 pt
  14. The razor holder is disinfected between customers Yes / No 1 pt
  15. Lather comes from a dispenser or machine, with no shared shaving mug and brush Yes / No 1 pt
  16. A sharps container is within reach of every station offering shaves Yes / No 1 pt
  17. The opening checklist records the manager's check of each station's jar and blade spray Yes / No 1 pt
  18. Date of the last regulatory inspection of the shop Date
  19. Tool sanitation between customers Rating
    • Done for every customer 5 pts
    • Occasionally skipped 3 pts
    • Rarely done 1 pt

5. Retail 17 items

  1. The retail shelf has no empty facings among the core products (pomade, clay, beard oil, shampoo) Yes / No 1 pt
  2. Each retail product has a price Yes / No 1 pt
  3. Retail products are front-faced Yes / No 1 pt
  4. Retail products are free of dust Yes / No 1 pt
  5. The styling products used at the chairs are the lines sold on the retail shelf Yes / No 1 pt
  6. Testers of styling products are available at the retail shelf Yes / No 1 pt
  7. The retail shelf is within sight of the register Yes / No 1 pt
  8. This month's retail offer is signed at the shelf or the register Yes / No 1 pt
  9. The barber told the customer where to find the product used on the cut Yes / No 1 pt
  10. Gift cards are displayed at the register Yes / No 1 pt
  11. Retail backstock is kept in a locked cabinet or room Yes / No 1 pt
  12. The loyalty program was offered at checkout Yes / No 1 pt
  13. The customer was told when to come back, in weeks Yes / No 1 pt
  14. Retail units sold by each barber are posted in the staff area Yes / No 1 pt
  15. Retail units sold last week Number
  16. Retail sales as a share of total sales last week (%) Number
  17. Retail presentation and recommendation Rating
    • Stocked, priced and recommended 5 pts
    • Stocked but not recommended 3 pts
    • Gaps on the shelf and no recommendation 1 pt

6. Closing 17 items

  1. The whole shop floor was swept and mopped at closing yesterday Yes / No 1 pt
  2. Each chair was disinfected and lowered at closing Yes / No 1 pt
  3. Clippers and trimmers were cleaned and put on charge at closing Yes / No 1 pt
  4. Disinfectant jars were emptied and rinsed at closing where the label requires fresh solution daily Yes / No 1 pt
  5. Used towels and capes were laundered or bagged for the linen service Yes / No 1 pt
  6. Hair waste was bagged and taken out Yes / No 1 pt
  7. Full sharps containers are sealed and stored for the disposal service Yes / No 1 pt
  8. The hot towel cabinet was emptied and left open to dry Yes / No 1 pt
  9. Hair traps in the shampoo bowl drains were cleared Yes / No 1 pt
  10. Neck strips, blades and towels were restocked for the next day Yes / No 1 pt
  11. The register was closed out and the day's report filed Yes / No 1 pt
  12. The restroom was cleaned and restocked Yes / No 1 pt
  13. The alarm was set at closing, as shown by the alarm log or app Yes / No 1 pt
  14. The closing checklist is signed for each of the last 7 days Yes / No 1 pt
  15. Name of the shop manager Short text
  16. Overall shop operations Rating
    • Queue orderly, stations ready and tools cleaned for every customer 5 pts
    • Gaps in one of these areas 3 pts
    • Gaps in several of these areas 1 pt
  17. Corrective actions required Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

Categories

Related templates

← All templates

Brand standards

At every site, every time

Start Free Contact us