Checklist template

Fuel & Convenience Security

A ready-to-use checklist with 67 items in 6 sections, covering Cash Management & POS Security, Video Surveillance (CCTV), Physical Site Security, Forecourt & Pump Security, Staff Safety & Procedures, Inventory & Asset Protection. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 67 Items
  • 60 Yes / No checks
  • 6 Scored ratings
  • 1970 Points

Use this template How audits work

1. Cash Management & POS Security 11 items

  1. Is the "Time Delay" safe signage clearly visible to customers and staff? Yes / No 25 pts
  2. Are cash drawers being skimmed/dropped once the cash limit is reached? Yes / No 50 pts
  3. Is the "Low Cash Kept on Premises" decal posted on the entry door? Yes / No 20 pts
  4. Are staff members consistently using the drop-safe for high-value bills? Yes / No 45 pts
  5. Is the cash-out/reconciliation process performed in a secure, non-public area? Yes / No 35 pts
  6. Are counterfeit detector pens or UV lights functional at every register? Yes / No 20 pts
  7. Is the POS terminal secured to the counter to prevent "skimming" device attachment? Yes / No 30 pts
  8. Are register "No Sales" and "Voids" audited for internal theft patterns? Yes / No 30 pts
  9. Is the back-office safe bolted to the floor and the code restricted? Yes / No 40 pts
  10. Are daily bank deposits performed at varying times to prevent targeting? Yes / No 25 pts
  11. Financial Security: Rating
    • Highly Secure 40 pts
    • Policy Lapse 20 pts
    • Vulnerable 0 pts

2. Video Surveillance (CCTV) 11 items

  1. Are all cameras functional and free of "blind spots" in the retail zone? Yes / No 40 pts
  2. Does the CCTV system capture clear, identifiable faces at the entry? Yes / No 50 pts
  3. Are forecourt cameras capturing vehicle license plates and pump activity? Yes / No 45 pts
  4. Is the DVR/NVR unit locked in a secure cabinet or room? Yes / No 35 pts
  5. Is the system date and time synchronized with the actual local time? Yes / No 15 pts
  6. Is the "Public View Monitor" active to act as a visible deterrent? Yes / No 20 pts
  7. Is there at least 30 days of video footage retained on the hard drive? Yes / No 30 pts
  8. Are camera lenses clean and free of spider webs or dust? Yes / No 10 pts
  9. Is the night-vision (IR) functional for after-hours perimeter monitoring? Yes / No 25 pts
  10. Can management access the live feed remotely via a secure app? Yes / No 20 pts
  11. Surveillance Quality: Rating
    • High Definition 35 pts
    • Gaps in Coverage 17 pts
    • System Inactive 0 pts

3. Physical Site Security 11 items

  1. Is the height-strip tape present and legible on the main entry door? Yes / No 15 pts
  2. Are all exterior doors (back/side) equipped with heavy-duty deadbolts? Yes / No 35 pts
  3. Are windows clear of posters (below 15% coverage) for exterior visibility? Yes / No 30 pts
  4. Is the parking lot lighting level sufficient to eliminate dark corners? Yes / No 40 pts
  5. Are perimeter fences/walls intact with no signs of unauthorized entry? Yes / No 25 pts
  6. Are roof hatches and HVAC units secured against tampering/climbing? Yes / No 30 pts
  7. Is the "Panic Button" or silent alarm tested and verified this month? Yes / No 50 pts
  8. Are bollards or security posts in place to prevent "Smash and Grab" ramming? Yes / No 40 pts
  9. Is the external "Ice" or "Propane" cage locked at all times? Yes / No 15 pts
  10. Are "No Trespassing" signs posted for after-hours enforcement? Yes / No 10 pts
  11. Physical Hardening: Rating
    • Fortress 30 pts
    • Minor Defect 15 pts
    • High Exposure 0 pts

4. Forecourt & Pump Security 11 items

  1. Are "Security Seals" on pump cabinets intact and untampered? Yes / No 50 pts
  2. Is the pump "Access Door" alarm functional if forced open? Yes / No 40 pts
  3. Did you check for "Skimmer" overlays on the pump card readers today? Yes / No 50 pts
  4. Is the forecourt free of loiterers or unauthorized "helpers"? Yes / No 25 pts
  5. Is the "Pay at Pump" PIN pad encrypted and tamper-evident? Yes / No 35 pts
  6. Are fuel nozzles locked at night if the site is not 24 hours? Yes / No 20 pts
  7. Is the emergency fuel shut-off switch locked to prevent prank activation? Yes / No 15 pts
  8. Are vehicle "Drive-Off" protocols and camera logging active? Yes / No 30 pts
  9. Is the remote pump-authorization switch only accessible to staff? Yes / No 20 pts
  10. Are tank fill-caps locked to prevent fuel siphoning or contamination? Yes / No 35 pts
  11. Pump Integrity: Rating
    • Tamper-Proof 40 pts
    • Suspicious Signs 20 pts
    • Vulnerable 0 pts

5. Staff Safety & Procedures 11 items

  1. Are all staff trained on the "Robbery Protocol" (Comply/Observe/Report)? Yes / No 50 pts
  2. Is there a "Lone Worker" safety check-in procedure for night shifts? Yes / No 40 pts
  3. Are staff prohibited from counting cash in view of customers? Yes / No 35 pts
  4. Is the staff-only restroom/office door kept locked? Yes / No 20 pts
  5. Are background checks performed on all new hires with cash access? Yes / No 30 pts
  6. Do staff members know the location of all emergency exits/buttons? Yes / No 25 pts
  7. Is there a documented "Incident Report" log for all security threats? Yes / No 20 pts
  8. Are staff prohibited from confronting shoplifters (per safety policy)? Yes / No 40 pts
  9. Is the manager’s contact info accessible for after-hours emergencies? Yes / No 15 pts
  10. Did staff report any suspicious "casing" behavior this week? Yes / No 20 pts
  11. Human Readiness: Rating
    • Highly Prepared 30 pts
    • Average 15 pts
    • Unprepared 0 pts

6. Inventory & Asset Protection 12 items

  1. Are high-theft items (Tobacco/Vape/OTC) behind the counter? Yes / No 40 pts
  2. Are small electronics or high-value alcohol items tagged with EAS? Yes / No 25 pts
  3. Is the "Back Stock" room locked and access restricted? Yes / No 30 pts
  4. Are inventory deliveries verified for "Shortages" before signing? Yes / No 25 pts
  5. Is the "Dumpster" locked to prevent "trash-out" internal theft? Yes / No 20 pts
  6. Are mirrors (convex) positioned to eliminate "Blind Aisles"? Yes / No 15 pts
  7. Did you check for "Hidden" product in false ceilings or coolers? Yes / No 35 pts
  8. Is there a limit on the number of "Restricted" items sold per person? Yes / No 15 pts
  9. Are return/refund transactions authorized by a supervisor? Yes / No 30 pts
  10. Is the store free of unauthorized "Employee Discounts"? Yes / No 20 pts
  11. Shrink Control: Rating
    • Tight Control 25 pts
    • Minor Shrink 12 pts
    • Major Loss 0 pts
  12. Final security audit summary: Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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