Checklist template

Tank and site security for fuel stations

A ready-to-use checklist with 110 items in 6 sections, covering Fill caps and locks, Tank monitoring, Lighting, Cameras, After-hours security, Alarm response. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 110 Items
  • 91 Yes / No checks
  • 6 Scored ratings
  • 121 Points

Use this template How audits work

1. Fill caps and locks 20 items

  1. Underground or aboveground fuel tanks on site Number
  2. Every fill pipe has a locking cap in place Yes / No 1 pt
  3. Every fill cap is locked with a padlock or a keyed cap at the time of the visit Yes / No 1 pt
  4. Fill cap padlocks are keyed to the site, not to a common key shared with carriers Yes / No 1 pt
  5. Fill cap keys are kept in the locked key cabinet in the office Yes / No 1 pt
  6. Fill cap keys are handed to the delivery driver only by a site employee Yes / No 1 pt
  7. Fill cap keys are returned to the office before the delivery driver leaves Yes / No 1 pt
  8. Each fill pipe is identified by a color-coded or labeled collar showing its grade Yes / No 1 pt
  9. Tank gauge probe caps and riser caps are tight on every tank Yes / No 1 pt
  10. Riser caps for manual dipping are locked Yes / No 1 pt
  11. Vapor recovery adapter caps are in place Yes / No 1 pt
  12. Manhole covers over the tank pad sit flush and cannot be lifted by hand without a tool Yes / No 1 pt
  13. No fill cap lock or hasp shows cut marks Yes / No 1 pt
  14. Vent pipe risers show no sign of tampering, such as a hose attached or a cap removed Yes / No 1 pt
  15. The remote fill box of an aboveground tank is locked Yes / No 1 pt
  16. Valves and gauges on an aboveground tank are locked or caged Yes / No 1 pt
  17. The fence or bollards around an aboveground tank are intact Yes / No 1 pt
  18. Lids of the kerosene or diesel exhaust fluid tank fill points are locked Yes / No 1 pt
  19. Fill caps found unlocked during the visit Number
  20. Security of the fill points Rating
    • Every cap locked, keys controlled 5 pts
    • Locked but keys loosely controlled 3 pts
    • Unlocked caps or damaged locks 1 pt

2. Tank monitoring 17 items

  1. The tank gauge console is in a locked office or a locked cabinet Yes / No 1 pt
  2. Access to the tank gauge setup menus is protected by a password Yes / No 1 pt
  3. The tank gauge prints or records the tank levels at closing each day on sites that close overnight Yes / No 1 pt
  4. The opening levels are compared with the previous closing levels before the first sale Yes / No 1 pt
  5. The tank gauge is set to raise a theft or "sudden loss" alarm while the site is closed, where the model supports it Yes / No 1 pt
  6. Tank gauge alarms are sent to a monitoring center or to the manager's phone outside opening hours Yes / No 1 pt
  7. The alarm history shows no unexplained level drop during closed hours in the last 30 days Yes / No 1 pt
  8. The delivery reports of the tank gauge list no delivery that the site has no paperwork for Yes / No 1 pt
  9. Remote access to the tank gauge over the network is restricted to the company or its service contractor Yes / No 1 pt
  10. The tank gauge network port is not reachable from the store's guest Wi-Fi Yes / No 1 pt
  11. The tank gauge printer has paper Yes / No 1 pt
  12. Submersible pump breakers are switched off at closing on sites that close overnight Yes / No 1 pt
  13. The dispenser controller is locked out at closing so that dispensers cannot be authorized Yes / No 1 pt
  14. The electrical room holding the pump breakers is locked Yes / No 1 pt
  15. Unattended card-lock sites report tank levels to head office at least daily Yes / No 1 pt
  16. Unexplained level drops during closed hours in the last 30 days Number
  17. Monitoring of tank levels against theft Rating
    • Levels checked daily and alarms routed after hours 5 pts
    • Levels checked but no after-hours alert 3 pts
    • Not monitored 1 pt

3. Lighting 17 items

  1. How the lighting was checked Choice
    • After dark
    • In daylight with the lights switched on
    • From the site's lighting records only
  2. The tank pad and fill points are lit at night Yes / No 1 pt
  3. The dumpster enclosure and the rear of the building are lit at night Yes / No 1 pt
  4. The propane cage and outdoor merchandise area are lit at night Yes / No 1 pt
  5. The air and vacuum area is lit at night Yes / No 1 pt
  6. Every canopy light fixture is working Yes / No 1 pt
  7. Wall packs on each side of the building are working Yes / No 1 pt
  8. Parking lot pole lights are working Yes / No 1 pt
  9. Exterior lights are controlled by a photocell or a timer set for the current season Yes / No 1 pt
  10. Security lighting stays on after closing on sites that close overnight Yes / No 1 pt
  11. No dark area lies between the store entrance and the employee parking spaces Yes / No 1 pt
  12. Trees and shrubs are trimmed so they do not shade light fixtures or hide the tank pad Yes / No 1 pt
  13. Light lenses are clean and not yellowed Yes / No 1 pt
  14. Burned-out exterior lights are reported with a work order on the day they are found Yes / No 1 pt
  15. Exterior light fixtures not working at the time of the visit Number
  16. Date of the last night-time lighting check Date
  17. Night lighting of the site Rating
    • No dark areas 5 pts
    • A few fixtures out, key areas lit 3 pts
    • Tank pad or building sides in the dark 1 pt

4. Cameras 16 items

  1. A camera covers the tank pad and the fill points Yes / No 1 pt
  2. A tanker parked for a delivery does not block the camera's view of the fill points Yes / No 1 pt
  3. A camera covers the rear door of the building Yes / No 1 pt
  4. A camera covers the dumpster enclosure or the area behind the building Yes / No 1 pt
  5. A camera covers each entrance and exit driveway Yes / No 1 pt
  6. A camera covers the propane cage or outdoor merchandise Yes / No 1 pt
  7. The tank pad camera gives a usable image at night Yes / No 1 pt
  8. All cameras show a live image on the recorder at the time of the visit Yes / No 1 pt
  9. The recorder is in a locked office or a locked cabinet Yes / No 1 pt
  10. The recorder's password has been changed from the factory default Yes / No 1 pt
  11. The recorder sends an alert or shows a warning when a camera loses its signal Yes / No 1 pt
  12. No camera has been turned, covered or sprayed Yes / No 1 pt
  13. Camera housings and cables outside are out of reach or protected by conduit Yes / No 1 pt
  14. Signs at the driveways state that the site is under video surveillance Yes / No 1 pt
  15. Cameras not recording at the time of the visit Number
  16. Camera coverage of tanks and perimeter Rating
    • Tank pad, rear and driveways all covered 5 pts
    • Tank pad covered, gaps elsewhere 3 pts
    • Tank pad not covered 1 pt

5. After-hours security 19 items

  1. Operating hours of the site Choice
    • Open 24 hours
    • Closes overnight
    • Unattended card-lock
  2. The site has a written closing checklist that covers the tanks, the dispensers and every outside door Yes / No 1 pt
  3. Closing checklists for the last 7 nights are on file, each initialed by the closer Yes / No 1 pt
  4. Nozzles are padlocked to the dispensers at closing where company policy requires it Yes / No 1 pt
  5. Outdoor merchandise is brought inside or locked at closing Yes / No 1 pt
  6. The propane cage is locked Yes / No 1 pt
  7. The ice merchandiser is locked at closing Yes / No 1 pt
  8. The compressor room or the car wash equipment room is locked Yes / No 1 pt
  9. The roof ladder is locked or guarded against climbing Yes / No 1 pt
  10. The dumpster enclosure gate is closed Yes / No 1 pt
  11. The rear door is kept locked and is not propped open during the shift Yes / No 1 pt
  12. Chains or gates across the driveways are closed at night where the site has them Yes / No 1 pt
  13. Two employees close together, or the lone closer follows the company's lone-worker procedure Yes / No 1 pt
  14. No vehicle has been left parked overnight on the lot without the manager's knowledge Yes / No 1 pt
  15. Tanker trucks or trailers do not park overnight beside the tank pad Yes / No 1 pt
  16. Building keys are issued to named key holders listed in a key register Yes / No 1 pt
  17. Keys were recovered from every key holder who left in the last 12 months Yes / No 1 pt
  18. Night patrols by a security company or law enforcement drive-bys are arranged for high-risk sites Yes / No 1 pt
  19. Securing of the site at closing Rating
    • Closing checklist complete and site found secure 5 pts
    • Checklist used with items missed 3 pts
    • No checklist or site found unsecured 1 pt

6. Alarm response 21 items

  1. The building has an intrusion alarm that is armed at closing Yes / No 1 pt
  2. Each key holder has a personal alarm code Yes / No 1 pt
  3. Alarm codes of employees who left have been deleted Yes / No 1 pt
  4. The alarm is monitored by a central station Yes / No 1 pt
  5. The call list at the monitoring station names current employees with current phone numbers Yes / No 1 pt
  6. The call list has at least two contacts who live within reach of the site Yes / No 1 pt
  7. The alarm report shows the system armed on each of the last 14 nights on sites that close Yes / No 1 pt
  8. Door contacts on the rear door were tested in the last 6 months Yes / No 1 pt
  9. Motion detectors in the store and office were tested in the last 6 months Yes / No 1 pt
  10. Date of the last alarm system test Date
  11. The panic or hold-up button at the counter was tested with the monitoring station Yes / No 1 pt
  12. Key holders responding to an alarm at night wait for law enforcement before entering Yes / No 1 pt
  13. Each alarm activation in the last 90 days has a note of its cause Yes / No 1 pt
  14. Alarm activations in the last 90 days Number
  15. False alarms in the last 90 days Number
  16. The alarm has a backup battery and a cellular or backup communication path Yes / No 1 pt
  17. After a break-in or fuel theft, the tank levels are read and recorded before reopening Yes / No 1 pt
  18. Incidents of theft, vandalism or trespass are reported to head office on the company's incident report Yes / No 1 pt
  19. Name of the site manager Short text
  20. Overall security of tanks and site Rating
    • Fill points locked, levels monitored, site lit and alarmed 5 pts
    • Secure, with gaps in lighting, cameras or records 3 pts
    • Fill points unlocked or site unprotected after hours 1 pt
  21. Findings and corrective actions Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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