Checklist template

Pre-shipment Inspection

A ready-to-use checklist with 31 items in 5 sections, covering Quantity & Order Completeness, Product Style & Color Match, Workmanship & Physical Testing, Packaging & Export Labeling, Loading & Final Documentation. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 5 Sections
  • 31 Items
  • 25 Yes / No checks
  • 5 Scored ratings
  • 271 Points

Use this template How audits work

1. Quantity & Order Completeness 6 items

  1. Is at least 80% of the total order quantity finished and packed? Yes / No 10 pts
  2. Does the carton count match the commercial invoice/packing list? Yes / No 10 pts
  3. Are the "Units Per Carton" counts consistent across all samples? Yes / No 8 pts
  4. Is there a physical count of master cartons in the staging area? Yes / No 7 pts
  5. Are overages or shortages within the agreed percentage tolerance? Yes / No 9 pts
  6. Order Completeness: Rating
    • 100% Accurate 10 pts
    • Partial Order 5 pts
    • Significant Shortage 0 pts

2. Product Style & Color Match 6 items

  1. Does the product match the approved "Gold Seal" sample? Yes / No 10 pts
  2. Are colors consistent across different production batches? Yes / No 9 pts
  3. Is the branding/logo placement correct and permanent? Yes / No 10 pts
  4. Are all labels (care labels, hangtags) present and accurate? Yes / No 8 pts
  5. Is the material texture and weight as per specification? Yes / No 7 pts
  6. Aesthetic Compliance: Rating
    • Exact Match 10 pts
    • Minor Variation 5 pts
    • Wrong Style/Color 0 pts

3. Workmanship & Physical Testing 6 items

  1. Are samples free of critical defects (sharp edges, mold, safety risks)? Yes / No 10 pts
  2. Is the "Drop Test" performed on at least one master carton? Yes / No 9 pts
  3. Are functional tests (e.g., assembly, power on) successful? Yes / No 10 pts
  4. Is the stitching, bonding, or finish free of major fraying/gaps? Yes / No 8 pts
  5. Are measurements within the specified tolerance (+/-)? Yes / No 7 pts
  6. Workmanship Grade: Rating
    • High Quality 10 pts
    • Minor Defects Found 5 pts
    • Rejection Level 0 pts

4. Packaging & Export Labeling 6 items

  1. Are shipping marks on cartons correct (PO#, Destination, Weight)? Yes / No 10 pts
  2. Is the "Country of Origin" clearly marked on all packaging? Yes / No 9 pts
  3. Are barcodes (EAN/UPC) scannable and linked to the correct SKU? Yes / No 10 pts
  4. Is the inner packaging (polybags/bubble wrap) clean and dry? Yes / No 6 pts
  5. Are master cartons double-walled or of the required burst strength? Yes / No 8 pts
  6. Packaging Integrity: Rating
    • Export Ready 10 pts
    • Labeling Errors 5 pts
    • Insufficient Protection 0 pts

5. Loading & Final Documentation 7 items

  1. Is the staging area dry and protected from the elements? Yes / No 10 pts
  2. Are pallets heat-treated and stamped (ISPM 15) if required? Yes / No 9 pts
  3. Is the container loading plan available for the warehouse team? Yes / No 7 pts
  4. Are photos taken of the open cartons, inner pack, and labels? Yes / No 10 pts
  5. Is the draft "Inspection Certificate" signed by the inspector? Yes / No 10 pts
  6. Logistics Readiness: Rating
    • Ready to Load 10 pts
    • Documentation Pending 5 pts
    • Not Ready 0 pts
  7. Final summary Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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