Checklist template

Fire and life safety for hotels

A ready-to-use checklist with 118 items in 6 sections, covering Alarm system, Sprinklers and extinguishers, Exits and stairwells, Guest room safety, Emergency plan, Drills. Use it as-is in Bindy, or adapt it to your own standards in minutes.

  • 6 Sections
  • 118 Items
  • 97 Yes / No checks
  • 6 Scored ratings
  • 127 Points

Use this template How audits work

1. Alarm system 18 items

  1. The fire alarm control panel shows normal, with no alarm, trouble or supervisory signal Yes / No 1 pt
  2. Trouble signals recorded on the panel in the last 30 days Number
  3. Each trouble signal in the log has a matching service call Yes / No 1 pt
  4. An employee on duty asked could read the panel and name the zone of a signal Yes / No 1 pt
  5. A zone map or device list is posted beside the panel Yes / No 1 pt
  6. The alarm system was inspected and tested by a licensed contractor in the last 12 months Yes / No 1 pt
  7. Date of the last fire alarm inspection Date
  8. Deficiencies listed in the last alarm inspection report are corrected or covered by an open work order Yes / No 1 pt
  9. The signal to the monitoring station was tested, and the test is recorded Yes / No 1 pt
  10. The panel's backup batteries are within their replacement date Yes / No 1 pt
  11. Manual pull stations are visible and unobstructed on the floors walked Yes / No 1 pt
  12. Horns and strobes on the floors walked are not covered or blocked Yes / No 1 pt
  13. Rooms designated for guests with hearing loss have a working visual alarm Yes / No 1 pt
  14. Portable kits with a bed shaker and strobe are available at the front desk Yes / No 1 pt
  15. Corridor smoke detectors are free of covers, paint and heavy dust Yes / No 1 pt
  16. A fire watch is posted and logged whenever part of the system is out of service Yes / No 1 pt
  17. The fire department and the insurer are told of system outages as local regulation and company policy require Yes / No 1 pt
  18. Status of the fire alarm system Rating
    • Normal, inspected and deficiencies closed 5 pts
    • Normal with open deficiencies 3 pts
    • In trouble or inspection overdue 1 pt

2. Sprinklers and extinguishers 20 items

  1. Sprinkler control valves are open and locked, chained or electronically supervised Yes / No 1 pt
  2. Riser gauges read within the normal range noted on the riser tag Yes / No 1 pt
  3. Date of the last sprinkler system inspection Date
  4. The fire pump test run is recorded at the frequency required by local regulation Yes / No 1 pt
  5. The fire pump controller is set to automatic Yes / No 1 pt
  6. Fire department connections are visible, capped and unobstructed Yes / No 1 pt
  7. Storage in linen rooms and storerooms stays at least 18 in (45 cm) below the sprinkler heads Yes / No 1 pt
  8. Sprinkler heads seen during the walk are free of paint, corrosion and dust Yes / No 1 pt
  9. Fire extinguishers checked during the visit Number
  10. Fire extinguishers checked that had a defect Number
  11. Each extinguisher checked was mounted, visible and unobstructed Yes / No 1 pt
  12. Each extinguisher checked had its gauge in the green Yes / No 1 pt
  13. Each extinguisher checked had its pin and tamper seal intact Yes / No 1 pt
  14. Each extinguisher checked carried a monthly check initialed for last month Yes / No 1 pt
  15. Each extinguisher checked carried an annual service tag dated within 12 months Yes / No 1 pt
  16. A class K extinguisher is within reach of the cooking line in each kitchen Yes / No 1 pt
  17. The kitchen hood suppression system carries a service tag dated within 6 months Yes / No 1 pt
  18. Standpipe hose valves in the stairwells are capped and unobstructed Yes / No 1 pt
  19. Spare sprinkler heads and a sprinkler wrench are kept in the cabinet at the riser Yes / No 1 pt
  20. Condition of sprinklers and extinguishers Rating
    • Inspected, charged and unobstructed 5 pts
    • Minor defects 3 pts
    • Valves shut, inspections overdue or equipment missing 1 pt

3. Exits and stairwells 21 items

  1. Exit signs are lit at every exit on the floors walked Yes / No 1 pt
  2. Exit signs sampled stayed lit on battery when their test button was pressed Yes / No 1 pt
  3. Emergency lights sampled lit when their test button was pressed Yes / No 1 pt
  4. The monthly emergency lighting test is recorded Yes / No 1 pt
  5. Guest corridors are free of housekeeping carts left unattended, room service trays and stored furniture Yes / No 1 pt
  6. Stairwells hold no stored rollaway beds, linen, furniture or supplies Yes / No 1 pt
  7. Stairwell doors tested during the visit Number
  8. Stairwell doors tested that failed to close and latch Number
  9. No stairwell door was propped or wedged open Yes / No 1 pt
  10. Stairwell doors allow re-entry to the floors, or re-entry floors are marked, as local regulation requires Yes / No 1 pt
  11. Each stairwell landing has a sign showing the floor number Yes / No 1 pt
  12. Exit doors to the outside open from the inside in one motion without a key Yes / No 1 pt
  13. The path from each exit door to the street is clear of snow, vehicles and dumpsters Yes / No 1 pt
  14. Cross-corridor fire doors closed fully when released Yes / No 1 pt
  15. Fire doors sampled carry their rating label and have no holes or missing hardware Yes / No 1 pt
  16. Ballroom and meeting room exits are unlocked whenever the room is occupied Yes / No 1 pt
  17. The occupant load is posted in each ballroom and meeting room Yes / No 1 pt
  18. Event set-ups seen during the visit keep aisles and exits clear Yes / No 1 pt
  19. No drape, stage or decoration covers an exit sign or door in the function rooms Yes / No 1 pt
  20. Electrical and mechanical rooms hold no combustible storage Yes / No 1 pt
  21. Condition of exits and stairwells Rating
    • Clear, lit and doors latch 5 pts
    • Minor obstructions or defects 3 pts
    • Blocked exits, propped or failed doors 1 pt

4. Guest room safety 19 items

  1. Guest rooms sampled Number
  2. The smoke alarm sounded on its test button in each room sampled Yes / No 1 pt
  3. Smoke alarms in the rooms sampled are within the replacement date marked on them Yes / No 1 pt
  4. No smoke alarm in the rooms sampled was covered, removed or disconnected Yes / No 1 pt
  5. Carbon monoxide alarms are installed in the rooms where local regulation requires them Yes / No 1 pt
  6. An evacuation map is fixed to the inside of the door in each room sampled Yes / No 1 pt
  7. The evacuation map shows the room's own location and two exit routes Yes / No 1 pt
  8. The evacuation map matches the actual layout of the floor Yes / No 1 pt
  9. The entry door closed and latched by itself from the fully open position in each room sampled Yes / No 1 pt
  10. The smoke seal around the entry door is continuous, with no torn or missing length, in each room sampled Yes / No 1 pt
  11. Sprinkler heads in the rooms sampled are unobstructed, with cover plates in place Yes / No 1 pt
  12. A notice warns guests not to hang clothing from sprinkler heads Yes / No 1 pt
  13. Irons supplied in the rooms have automatic shut-off Yes / No 1 pt
  14. Heating and cooling units in the rooms sampled are clear of drapes and furniture Yes / No 1 pt
  15. Records show drapes and upholstered furniture meet the flame resistance standard required by local regulation Yes / No 1 pt
  16. Cooktops in kitchenette suites have a timer or automatic shut-off device Yes / No 1 pt
  17. Room attendants report missing or chirping smoke alarms by work order Yes / No 1 pt
  18. The front desk keeps a current list of rooms occupied by guests who need help to evacuate Yes / No 1 pt
  19. Fire safety of the guest rooms sampled Rating
    • No defect found 5 pts
    • Defects in one room 3 pts
    • Defects in several rooms 1 pt

5. Emergency plan 19 items

  1. The written fire emergency plan was reviewed in the last 12 months Yes / No 1 pt
  2. Date of the last review of the fire emergency plan Date
  3. The plan assigns duties for each shift, including the overnight shift at its lowest staffing Yes / No 1 pt
  4. A quick-reference card of the steps to take on an alarm is kept at the front desk Yes / No 1 pt
  5. The front desk can produce a list of occupied rooms without the property management system being online Yes / No 1 pt
  6. An agent asked could state the steps on an alarm in the right order Yes / No 1 pt
  7. Employees asked knew the alarm is not silenced or reset until the fire department allows it Yes / No 1 pt
  8. The fire department is called on every alarm, even when the system is monitored Yes / No 1 pt
  9. Assembly points are marked outside the building Yes / No 1 pt
  10. The fire department lock box holds current master keys Yes / No 1 pt
  11. Floor plans showing utility shut-offs are available for responders Yes / No 1 pt
  12. The plan assigns employees to sweep each floor where it is safe to do so Yes / No 1 pt
  13. The emergency generator is run under load on the schedule required by local regulation Yes / No 1 pt
  14. Date of the last generator load test Date
  15. The generator fuel level is above the minimum set by company policy Yes / No 1 pt
  16. Contractors obtain a hot work permit before welding, cutting or torch work Yes / No 1 pt
  17. The emergency kit at the front desk holds flashlights, a megaphone and high-visibility vests Yes / No 1 pt
  18. The plan includes a procedure to account for guests at the assembly point Yes / No 1 pt
  19. Readiness of the front desk to manage an alarm Rating
    • Roles known and tools at hand 5 pts
    • Plan exists but employees unsure 3 pts
    • No plan or employees unaware 1 pt

6. Drills 21 items

  1. Fire drills are held at the frequency required by local regulation or company policy Yes / No 1 pt
  2. Date of the last fire drill Date
  3. At least one drill in the last 12 months took place on the overnight shift Yes / No 1 pt
  4. Each drill report records the scenario, the participants and the response time Yes / No 1 pt
  5. Minutes for employees to reach their assigned posts at the last drill Number
  6. Problems found at the last drill have assigned corrective actions Yes / No 1 pt
  7. New employees receive fire safety orientation before working alone Yes / No 1 pt
  8. Hands-on extinguisher training is given at the interval set by company policy Yes / No 1 pt
  9. Fire training records list each employee by name Yes / No 1 pt
  10. 3 employees asked could each point to the nearest pull station and extinguisher Yes / No 1 pt
  11. A room attendant asked could describe what to do on discovering a fire on a guest floor Yes / No 1 pt
  12. Night auditors and security officers are trained to read the alarm panel Yes / No 1 pt
  13. Kitchen employees asked could point to the manual pull of the hood suppression system Yes / No 1 pt
  14. Banquet captains are trained to evacuate a ballroom Yes / No 1 pt
  15. The last drill practiced helping a guest with a disability to evacuate Yes / No 1 pt
  16. The fire department has toured the building for pre-incident planning Yes / No 1 pt
  17. Date of the last fire marshal inspection Date
  18. Violations in the last fire marshal inspection report have been corrected Yes / No 1 pt
  19. Name of the person responsible for fire safety Short text
  20. Overall fire and life safety Rating
    • Systems normal, exits clear and employees know their role 5 pts
    • Minor defects, each with an open work order 3 pts
    • A system impaired, an exit blocked or employees unaware 1 pt
  21. Corrective actions required Comments

About this template

This checklist is part of the Bindy template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In Bindy you can add photos, assign corrective actions, require sign-off and compare results across sites.

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